General Practice
Consult screening + calendar follow-up
11.5 hrs/week reclaimed
Launched in 14 days
Custom AI systems for solo law firms
You have the tools. We unify and empower them.
Stop jumping from tab to tab. SphereLabs builds secure, deterministic AI workflows that map data from your LLM straight into your existing forms, CRM, and documents.
No data retention—your LLM handles the extraction
Map structured intelligence directly to your CMS
Stop jumping tab to tab
Proof over promises
Real workflows. Measurable hours back.
Each build starts with one repeated bottleneck and tracks outcomes after deployment so you can see clear operational lift.
Estate Planning
Document intake + checklist generation
37% faster prep before first consult
Launched in 12 days
Litigation
Case-file Q&A + sourced draft support
6.2 hrs/week removed from document search
Launched in 16 days
“I stopped bouncing between prompts and inbox follow-ups. The first workflow paid for itself fast because it cut repetitive admin from every day, not just one task.”
Solo attorney, New Jersey
Example systems
Custom workflows designed around your current practice.
Start with one repeated process. Prove ROI. Expand only after the first deployment earns its place.
Intake and consult screening
Capture lead details, qualify fit, run conflict checks, and route consult-ready matters to your calendar with approval controls.
ScreeningConflict checkCalendar routing
~5 hrs/wk saved
Case-file search and draft support
Ask plain-English questions across pleadings, notes, and discovery, then draft from sourced context instead of starting from generic output.
Document Q&ACited outputsDraft support
~4 hrs/wk saved
Client follow-up automation
Trigger and schedule follow-up communication, reminders, and document requests so next steps stop living in ad-hoc inbox memory.
Approval queueScheduled sendsStatus tracking
~6 hrs/wk saved
Deadline and schedule coordination
Monitor deadlines, prep blocks, and conflict risks across your calendar so operational misses are surfaced before they become fire drills.
Gap detectionDeadline alertsPrep blocks
~3 hrs/wk saved
Need a different workflow? Demand letters, matter updates, billing prep, hearing prep packets, and internal briefings can be scoped the same way.
Book Strategy Call to map your first buildImplementation process
From discovery to production in about two weeks.
One workflow at a time, with clear scope and measurable outcomes.
Step 01
Audit one real workflow
On the call, we map the exact handoffs, prompts, and manual follow-through behind one repeated task.
Step 02
Scope for speed and impact
We define a narrow first build with clear boundaries, data requirements, and measurable time-saved targets.
Step 03
Build, deploy, and refine
The system is implemented into your actual tooling, tested against your workflow, and tuned after launch based on usage.
Risk and trust
Built for legal confidentiality and operational control.
A legal workflow is only useful if it is secure, auditable, and predictable in daily practice.
Baseline safeguards
- Data flow mapped before any deployment
- Role-based access and approval-first automations
- Private hosting options available for sensitive workflows
- Confidentiality-first design aligned to legal operations
Confidentiality by design
Workflows are scoped around least-privilege access and explicit approval gates where needed.
Flexible deployment model
Cloud, hybrid, or private-hosted delivery can be selected based on your risk posture and tooling.
Ownership stays with your firm
You retain source code and implementation documentation to reduce vendor lock-in risk.
FAQ
Common questions before you book.
What makes this different from subscribing to another legal AI tool?
This is a custom build around your specific workflow and systems. You are not adapting your practice to a shared product.
How quickly can the first workflow go live?
Most first implementations are scoped to launch in about 10 to 16 days, depending on integration complexity.
Do I need to replace my current software stack?
No. The first phase usually connects to your existing calendar, email, documents, and intake process rather than replacing everything.
How do you handle confidentiality concerns?
Before deployment, we define data boundaries, approval gates, and access controls. Private-hosted deployment paths can be used for higher sensitivity workflows.
Who is this not a fit for?
If your firm is not yet using any repeatable digital workflow, we start with process cleanup first. This works best when at least one repeat process already exists.
Insights
Practical guides on AI workflows & automation.
Actionable articles for firms ready to build real systems, not just experiment with prompts.
ChatGPT6 min read
ChatGPT Is Not the Workflow: How to Use It Inside One
How to use ChatGPT as one component in a workflow system instead of treating chat as your entire operations strategy.
Read
AI Strategy7 min read
Chatbot vs Workflow: What Actually Improves Business Processes
The practical difference between asking a chatbot for answers and implementing a repeatable workflow that improves real operations.
Read
Client Intake8 min read
How Solo Firms Can Automate Intake Without Damaging Client Trust
A practical framework for intake automation that improves speed while protecting confidentiality and client experience.
Read
Next step
Build your first custom legal workflow.
Book a focused 30-minute strategy call.
We use the call to scope one implementation-ready workflow. If it is a fit, you get a clear path to launch. If not, you still leave with a practical operational plan.
What happens on the call
Map one high-friction workflow currently handled by copy/paste and reminders.
Estimate expected weekly hours saved and define success metrics.
Leave with a concrete implementation plan and launch timeline.
No long-term lock-in. Clear scope before build work starts.